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Automatic review requests from Sensei Cloud appointments
Reviewflowz triggers review requests automatically when you mark appointments complete in Sensei Cloud, sending patients to Google, Healthgrades, or Zocdoc without manual work from your staff. Set your preferences once and every completed cleaning, filling, crown, or consultation generates a review request via email ($5 per 1,000), SMS ($5 per 100), or WhatsApp. The system pulls patient contact information directly from Sensei Cloud, so there's no data entry or list management required.
Track your best dental patients for referrals and testimonials
When patients leave 5-star reviews on Google or Healthgrades, Reviewflowz flags their records in Sensei Cloud so your team knows exactly who your practice advocates are. These high-satisfaction patients become your referral sources, video testimonial candidates, and case study subjects for complex procedures like implants or orthodontics. Instead of guessing which patients might refer friends, you have concrete data showing who already publicly endorsed your dental care quality.
Which dentist gets the most patient reviews in Sensei Cloud
Reviewflowz automatically attributes every review to the correct dentist, hygienist, or specialist using appointment data from Sensei Cloud, with no patient name-dropping required. When Dr. Smith completes a crown prep and the patient later reviews the practice, that feedback connects to Dr. Smith's performance metrics instantly. This approach keeps reviews natural and reduces Google's removal rate, since reviews mentioning specific staff names get flagged more often. You get accurate per-provider data without the compliance risk.
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Review conversion rates per dental appointment completed
Most dental practices track total review counts, but the real metric is conversion rate: reviews collected divided by patient appointments completed. A practice with 80 reviews from 800 appointments (10% conversion) outperforms one with 200 reviews from 4,000 appointments (5% conversion). Because Reviewflowz connects directly to Sensei Cloud appointment data, you see exactly how many patients you served versus how many left reviews. The average conversion rate across Reviewflowz customers is 7.5%, giving you a benchmark for performance.
AI responds to dental reviews on Google and Healthgrades
Reviewflowz generates personalized responses to every review across Google, Healthgrades, Zocdoc, and 200+ other platforms using AI trained on dental industry language and compliance requirements. Responses mention specific treatments when relevant (cleanings, fillings, extractions) and maintain professional tone appropriate for healthcare practices. You can approve responses before they publish or set them to post automatically. Consistent review responses improve your local search rankings and show prospective patients that you value feedback.
FAQs
Everything you need to know about the product and billing. Can’t find the answer you’re looking for? Please chat to our team.
How do I automatically request reviews from Sensei Cloud patients?
Connect Reviewflowz to your Sensei Cloud system and configure triggers based on appointment completion, treatment finish, or specific procedure codes. When you mark these events complete in Sensei Cloud, review requests automatically send to patients via email, SMS, or WhatsApp directing them to Google, Healthgrades, Zocdoc, or your preferred platforms. Setup takes under 15 minutes with no developer required. You choose the timing (immediately after appointment or next day) and communication method based on your patient preferences.
Can I see which dental providers get the most positive reviews?
Yes, Reviewflowz automatically tracks review performance by individual dentist, hygienist, or specialist using your Sensei Cloud appointment data. When patients leave reviews after seeing Dr. Johnson for a root canal or Sarah for a cleaning, those reviews attribute to the correct provider without requiring patients to mention names. You can generate reports showing review volume, average rating, and conversion rate per provider, making it easy to identify top performers and coach others.
What review platforms matter most for dental practices using Sensei Cloud?
Google Reviews drives the most patient acquisition since it affects local search rankings and map visibility for dental searches. Healthgrades and Zocdoc are crucial for specialty procedures like oral surgery, orthodontics, and cosmetic dentistry where patients research extensively. Yelp and Facebook provide additional social proof. Reviewflowz monitors all these platforms plus 200+ others, so you can request reviews for Google while still capturing feedback that appears on industry-specific sites where patients research dental procedures.
How much does it cost to send review requests to Sensei Cloud patients?
Email review requests cost $5 per 1,000 emails, SMS costs $5 per 100 messages, and WhatsApp pricing varies by country. All pricing is pay-as-you-go with no monthly minimums or contracts. For most dental practices, this works out to pennies per review collected. WhatsApp delivers nearly 98% open rates compared to roughly 20% for email, making it highly effective for patient engagement despite slightly higher costs.
How long does Reviewflowz take to set up with Sensei Cloud?
Setup takes under 15 minutes with no developer or IT support needed. You connect your Sensei Cloud account, choose which appointment types or procedure codes trigger review requests, select your communication method (email, SMS, or WhatsApp), and customize your review request message. Your first automated review requests go out the same day you complete setup. The integration pulls patient contact information directly from Sensei Cloud, so there's no data import required.
Can patients leave reviews on multiple platforms from one request?
Yes, your review requests can direct patients to multiple platforms or let them choose where to leave feedback. Many dental practices prioritize Google Reviews for local search benefits but also want coverage on Healthgrades, Zocdoc, and Facebook. You can send separate requests for different platforms or create a landing page where patients pick their preferred review site. This approach maximizes your review coverage across all platforms that matter for dental patient acquisition.
Does Reviewflowz work with dental appointment reminder systems?
Reviewflowz focuses specifically on post-appointment review collection rather than pre-appointment reminders. It triggers review requests when appointments are marked complete in Sensei Cloud, not when they're scheduled. This timing ensures you're only asking satisfied patients who actually received care for reviews. The system works alongside whatever appointment reminder system you currently use in Sensei Cloud, adding review collection as the final step in your patient experience workflow.
