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Automated review requests from Asprodental appointments
Reviewflowz automatically sends review requests when you mark appointments complete in Asprodental. Whether it's a routine cleaning, crown placement, root canal, or orthodontic adjustment, every completed appointment triggers a review request to that patient via email, SMS, or WhatsApp. You choose which platforms patients get directed to (Google, Healthgrades, Zocdoc, Yelp) and set your communication preferences once. From that point forward, every single patient interaction becomes a potential review without any manual work from your front desk staff. No more forgotten follow-ups or missed opportunities to capture feedback from satisfied patients.
Identify your best dental patients for referrals
When patients leave 5-star reviews on Google or Healthgrades, that information automatically appears in their Asprodental patient record. Your front desk team can instantly see who your biggest advocates are during check-in or scheduling. These are the patients most likely to refer family members, agree to before-and-after photos for your website, or provide video testimonials about their implant, orthodontic treatment, or cosmetic dentistry results. Instead of guessing which patients love your practice, you have concrete data showing who's already promoting you online. This makes it natural to ask satisfied patients for referrals during their next visit.
Staff review attribution without patient name-dropping
Reviewflowz attributes reviews to specific dentists, hygienists, and assistants automatically using Asprodental appointment data. Patients don't need to remember names or spell them correctly in their reviews. This prevents the awkward situation where patients write generic reviews because they can't recall their hygienist's name or worry about misspelling Dr. Martinez as Dr. Martines. Because the system already knows which provider handled each appointment, every review gets properly credited to the right team member. You get accurate performance data for coaching conversations, bonus calculations, and staff recognition while your reviews read naturally and avoid Google's name-dropping flags.
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Most dental practices can't calculate their true review performance because they don't track appointments versus reviews collected. Reviewflowz automatically calculates your conversion rate by pulling appointment data directly from Asprodental. You'll see metrics like: 342 appointments completed this month, 28 reviews collected, 8.2% conversion rate. This beats counting raw review numbers, which can be misleading. A practice with 200 reviews from 15,000 patient visits (1.3% conversion) is actually underperforming compared to a competitor with 75 reviews from 1,200 visits (6.25% conversion). The average conversion rate across all Reviewflowz customers is 7.5%, giving you a benchmark for improvement.
AI-powered replies to dental practice reviews
AI automatically generates professional responses to every review across Google, Healthgrades, Zocdoc, Yelp, and 200+ other platforms in your practice's voice. Responding to reviews improves local search rankings and shows potential patients you care about feedback, but most dental teams don't have time to craft individual replies to every review about cleanings, fillings, orthodontics, or oral surgery procedures. The AI understands dental terminology and creates appropriate responses whether someone's praising their hygienist's thoroughness or complaining about wait times. You can review responses before they publish or set them to post automatically, ensuring no review goes unanswered while you focus on patient care.
FAQs
Everything you need to know about the product and billing. Can’t find the answer you’re looking for? Please chat to our team.
Which review sites should Asprodental users prioritize?
Google Reviews is the top priority for any dental practice since it directly impacts local search visibility when patients search for dentists, orthodontists, or specific procedures. However, healthcare-specific platforms like Healthgrades and Zocdoc carry significant weight with patients researching dental providers, while Yelp and Facebook provide broader credibility signals. Patients often check multiple platforms before booking consultations for major work like implants, cosmetic dentistry, or orthodontic treatment. Reviewflowz monitors all these platforms plus 195+ others from a single dashboard, so Asprodental users can track their reputation across every site that influences patient decisions without logging into multiple accounts.
How do I calculate my dental practice's review performance?
Review conversion rate (reviews divided by patient appointments) is the metric that matters most, but most practices can't calculate this accurately. Since Reviewflowz integrates with Asprodental, it automatically tracks both your appointment volume and reviews collected to calculate your true conversion rate. For example, you might discover your 150 Google reviews from 8,000 patient visits represents a 1.9% conversion rate, while a competing practice with just 45 reviews from 800 visits achieves 5.6%. Raw review counts are misleading. The practice generating reviews from a higher percentage of patients will typically rank better locally and attract more new patient calls.
How does Asprodental trigger automated review requests?
When you mark any appointment as completed in Asprodental (routine cleaning, filling, crown prep, orthodontic adjustment, consultation), Reviewflowz automatically sends a review request to that patient. You configure the trigger once by selecting which appointment types should generate requests and choosing your preferred communication method (email, SMS, or WhatsApp). From that point forward, every completed appointment generates a review request without any manual work. Your front desk doesn't need to remember to send requests, and patients receive them while their positive experience is still fresh in their minds.
Can dental practices use WhatsApp for review requests?
Yes, Reviewflowz supports WhatsApp review requests with approximately 98% open rates compared to around 20% for email. WhatsApp requests automatically trigger from Asprodental when you complete appointments, just like email and SMS options. This higher engagement rate can significantly improve your review collection, especially for practices serving communities where WhatsApp is the preferred communication method. Many patients check WhatsApp throughout the day but might miss emails in spam folders or ignore text messages from unfamiliar numbers.
Can I track which dental team members generate the most reviews?
Yes, Reviewflowz automatically attributes reviews to specific dentists, hygienists, and assistants by connecting to Asprodental's appointment data. When a patient leaves a review, the system knows exactly which provider handled their appointment without requiring the patient to mention names in their review. This gives you detailed performance metrics for each team member while avoiding the awkwardness of asking patients to name-drop staff, which can make reviews sound unnatural and sometimes triggers Google's review filters. You get clean data for coaching conversations and staff recognition.
How quickly can I set up Reviewflowz with Asprodental?
Setup takes under 15 minutes with no developer or IT support required. You simply connect your Asprodental account, select which appointment types should trigger review requests (cleanings, procedures, consultations), choose your communication channel (email, SMS, WhatsApp), and you're live. Your first automated review request goes out the same day you complete your next appointment in Asprodental. The integration is designed for busy dental practices that need solutions working immediately, not weeks later after complex technical implementations.
What does it cost to send review requests to dental patients?
Reviewflowz uses pay-as-you-go pricing with no monthly minimums or contracts: $5 per 1,000 emails and $5 per 100 SMS messages. WhatsApp pricing varies by country. For most dental practices, this works out to pennies per review collected. A practice completing 200 appointments monthly and requesting reviews via email would spend $1 to reach all those patients. Even high-volume practices with 1,000+ monthly appointments would pay just $5 in email costs. This makes it cost-effective to request reviews from every single patient interaction, from routine cleanings to major procedures.
